AI Intake for PT Clinics
Onboard new patients in minutes, not hours. We handle the paperwork so your front desk can focus on care.
How it works
Connect your clinic
Tell us about your PT practice—location, specialties, and any EMR system you use. No technical knowledge needed.
AI learns your intake
Share your existing intake forms or let our AI draft them from scratch. The bot learns your clinic's voice, protocols, and insurance workflows.
Patients chat in
New patients complete intake via a simple chat link—no app downloads, no confusing forms. Completed data lands in your EMR automatically.
Front desk breathes
Your team sees clean, structured patient profiles ready before the first visit. Less back-and-forth, shorter wait times, happier patients.
Common questions
Is my clinic data HIPAA compliant?
Yes. We sign Business Associate Agreements (BAAs) with every clinic, and all patient data is encrypted in transit and at rest using AES-256. We use HIPAA-compliant infrastructure via AWS GovCloud and do not store intake data beyond what's needed for your clinic's records. You own your data and can request full deletion anytime.
Our AI processing runs through validated HIPAA-compliant providers (OpenAI with BAA, or Anthropic), so your patients' health information stays protected throughout the intake conversation. We've had our security posture reviewed by a third-party HIPAA consultant.
Which EMR systems can you integrate with?
We currently support direct integrations with the most common PT-specific EMRs including WebPT, FixRx, ClinicSource, and HealthKit. For other systems with open APIs (Salesforce Health Cloud, Epic via App Orchard, or Generic HL7 FHIR), our team handles the technical setup. If you're unsure whether your EMR is supported, share the name and we'll confirm compatibility within one business day.
EMR integration typically adds 1-2 weeks to setup time for non-standard systems, but our no-code integration tools dramatically reduce the lift compared to custom builds.
How long does setup take?
Most small PT clinics (1-3 locations) are fully operational within 48 hours of starting onboarding. Here's the typical timeline: Day 1 covers intake form review and bot configuration (~2 hours of your time), and Day 2 handles integration testing and live go-live.
If you're using one of our native EMR integrations, the process is even faster—often under 4 hours total. We provide a step-by-step onboarding guide and a live Slack support channel during setup so you're never stuck. Complex multi-location rollouts with custom workflows may take 1-2 weeks.
What's the pricing model?
No upfront licensing fees. No annual contracts. We charge a simple per-patient-intake fee starting at $2.50 for smaller clinics and scaling down as your volume grows. This keeps costs predictable and aligned with actual value delivered.
Our free tier includes unlimited intakes for your first 25 patients, so you can validate fit with zero financial risk. Paid plans start at $49/month for practices seeing 20+ new patients per month. There are no hidden charges for setup, support, or EMR integration. Pricing is transparency-first—we publish our full rate card before you sign up.